Electronic Non-PO
Electronic Non-PO
Electronic Non-PO (Direct Pay)
Note: If your area is not set up to process Electronic Non-POs yet, please reach out to Joselyn Peoples ([email protected]) for more information.
Accounts Payable has been rolling out a new process where end-users can directly process Non-POs into Banner.
The Non-POs route through an electronic approval process similar to how requisitions flow through approval queues in Banner. This electronic process not only eliminates the need to solely utilize paper Non-PO forms and obtain multiple written signatures but also enables easy tracking system to ensure reimbursement requests are not lost in the shuffle between emails.
FYE 25 Powerpoint & Recording are linked below:
Fiscal Year End Update for Electronic Non-POs PowerPoint
Non-PO Instructions
Complete or Delete Banner Transaction
Retrieve Documents from OnBase
Non-Employee Travel
Those trained will process the Electronic Non-POs for travel reimbursements associated with non-employees like speakers and candidates. Please note you can only process any travel that does not require an encumbrance # since AP must process anything associated with an encumbrance # (affiliate travel requires an encumbrance number). Student travel will still be processed on paper through AP and employee travel will still be processed in Concur.
For supporting documentation attached in OnBase, the Non-Employee Travel Expense Form must still be utilized to serve as a reconciliation of all trip expenses, insuring IRS and State limits have not been exceeded. The traveler must still consent to everything being factually correct on the form, but the signatures on Section 5 will no longer be required since the approval in Banner will take their place. The FOAPAL also does not need to be listed since that will be presented in the direct pay.
The only other difference for travel reimbursements is the vendor invoice field, abbreviations can be found on the abbreviation sheet below.
Abbreviations & Category List
Non-Grant Abbreviations for Vendor Invoice Field
Grant Abbreviations for Vendor Invoice Field
Non-PO Instructional Videos
Video: How to Delete an Invoice